Effective Date: 09/14/2023
This privacy statement (“Statement”) for ActiveDraft, LLC, along with any parent, subsidiary, or affiliate companies (“ActiveDraft,” “we”, “our”, or “us”), describes how and why we might collect, store, use, and/or share (“process”) your personal information (“personal information” or “your information”) when you:
- visit our website at www.activedraft.com
- use our Services (including our website)
- engage with us in other related ways, including any sales or marketing
This Statement also describes your choices and rights with respect to your personal information and how to exercise those rights, which rights and choices may differ depending on where you are located geographically.
We may amend this Statement from time to time. We encourage you to review this Statement periodically, as changes will be posted on this page. If we make any material changes to this Statement, we will provide a prominent notice. If you do not agree with this Statement, you should not visit our website, use our Services, or engage with us with respect to sales or marketing. Capitalized terms not separately defined in this Statement have the same meaning as used in our Terms of Service.
This Statement covers the following topics. While we encourage you to read the Statement in its entirety, you can use this table of contents to find details about a particular topic by clicking on it below:
Table of Contents
- 1 What Personal Information We Collect
- 2 The Legal Basis for Collecting and Processing Information
- 3 How and With Whom We Share Your Information
- 4 Where and For How Long We Store Your Information
- 5 How We Keep Your Information Safe
- 6 Choices About Our Collection and Use of Your Information
- 7 Certain Rights and Control Over Your Information
- 8 Account Information
- 9 Privacy Rights Specific to California Residents
- 10 How to Contact Us About This Privacy Statement
1 What Personal Information We Collect
1.1 Personal Information You Provide to Us
In Short, we collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our Services, or otherwise when you contact us.
The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:
- names
- phone numbers
- email addresses
- mailing addresses
- job titles
- usernames
- contact or authentication data
- billing address
Sensitive information We do not process sensitive information.
Payment data We may collect data necessary to process your payment if you make purchases, such as your payment instrument number, and the security code associated with your payment instrument. All payment data is stored by Paddle.com, Inc. This information is used solely to process your payment. You may find their privacy notice here: https://www.paddle.com/legal/privacy.
1.2 Information Automatically Collected
We automatically collect certain information when you visit our website or use or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.
We also collect information through cookies and similar technologies. You can find out more about this and your opt-out options in respect to such technologies in our Cookie Policy.
The information we collect includes:
- Log and Usage Data Log and usage data is service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our website or Services and which we record in log files. Depending on how you interact with us, this log data may include your IP address, device information, browser type, and settings and information about your activity in the Services (such as the date/time stamps associated with your usage, pages and files viewed, searches, and other actions you take such as which features you use), device event information (such as system activity, error reports, and hardware settings).
- Device Data We collect device data such as information about your computer, phone, tablet, or other device you use to access the Services. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model, Internet service provider and/or mobile carrier, operating system, and system configuration information.
- Location Data We collect location data such as information about your device’s location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access our website or the Services. You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your Location setting on your device. However, if you choose to opt out, you may not be able to use certain aspects of the Services. We may also collect usage data regarding your use of our Services and this data may contain personal information.
1.3 How We Use Your Information
We use and process your personal information for the following purposes, depending on how you interact with our Services:
- To facilitate account creation, authentication, and otherwise manage user accounts
- To provide and facilitate our Services to the user
- To respond to your requests for information
- To respond to your inquiries and solve any potential issues you may experience with the requested Service
- To contact you with updates about our Services, changes to terms and policies, or similar information
- To enable user-to-user communication if you choose to use any Service offerings that allow for communication with another User
- To market and advertise our Services, including sending marketing communications, with your consent
- To analyze, evaluate, and improve our Services
- To undertake internal research for technological development
- To protect our Services as part of our effort to keep them safe and secure, including fraud monitoring and prevention
- To comply with our legal obligations, respond to legal requests, and exercise and defend our legal rights
- ActiveDraft DOES NOT utilize your data as a supplementary revenue stream and will not sell it to third parties.
2 The Legal Basis for Collecting and Processing Information
We collect and process your information we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, including the following:
- We may collect or process information with your consent, such as when you subscribe to our newsletter, ask for information, or sign up for Services.
- We may collect or process information we need to provide our Service or fulfill a contractual obligation.
- We may collect or process information to fulfill a legal obligation.
- We may collect information when we have a legitimate interest to do so, such as for marketing, as long as our legitimate interests are not outweighed by your rights.
- We may collect or process information if necessary to protect the vital interests of the user or another individual.
3 How and With Whom We Share Your Information
We may need to share your information in the following situations:
- BUSINESS TRANSFERS We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
- AFFILIATES We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy notice. Affiliates include our parent company and any subsidiaries, or other companies that we control or that are under common control with us.
- BUSINESS PARTNERS We may share your information with our business partners: service providers and other vendors we use to operate our website and provide our Services to offer you. This includes sharing necessary identifying and commercial information with our payment vendor, presently Paddle, Inc. collected when you purchase Services.
- Other Users When you share information (for example, by posting comments or other content to the public areas of the Services), such information may be viewed by all Users and may be publicly made available outside the Services. Similarly, if you choose to use any Service offerings that allow for communication with another User, or the sharing of or collaborating on User Content, we share so much of your Account profile identifying information with the other Users you select to enable the other Users to view your profile, and view or access your selected User Content, communicate with you within our Services.
We may disclose your personal information with our service providers pursuant to a written contract between us and each service provider. Each service provider is a for profit entity that processes your information on our behalf and is not permitted to use your information for any other purpose than to provide contracted services. Vendors are not permitted to use your information for their own marketing and are not allowed to share your information for marketing purposes.
We may also share your information in response to a legal summons or subpoena, or if required by law enforcement agencies.
4 Where and For How Long We Store Your Information
4.1 Where We Store Your Information
All servers supporting our Services are all located in the United States, as are those of our service providers and partners. This means we will only store and process your information within the United States and will not transfer your information outside of the United States. This could change in the future, and if it does, the change will be posted as an update to this Statement.
4.2 How Long We Store Your Information
We keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this Statement will require us to keep your personal information for longer than six (6) months after the termination of the User’s account.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize and de-identify such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your information and isolate it from any further processing until deletion is possible.
5 How We Keep Your Information Safe
We have put in place appropriate physical, technical, and administrative measures to safeguard and secure your information from accidental or unlawful destruction, loss, alteration, and unauthorized disclosure or access. All information you provide to us is stored on our secure servers behind firewalls. Any transactions will be encrypted using TLS technology. All data at rest (stored on a physical media such as a hard drive or SSD) will be encrypted to restrict access in the case of a physical data breach.
No security measures, however, are perfect; the risk of a data breach is possible. Despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to circumvent our security and improperly collect, access, steal, or modify your information. Although we will do our reasonable best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment from within the United States.
6 Choices About Our Collection and Use of Your Information
You have the following control over our collection and use of your information:
- COOKIES AND TRACKING TECHNOLOGIES You can set your browser to refuse all or some browser cookies generally, or to alert you when cookies are being sent. Please refer to your browser’s help function to learn more about cookie controls. You may also separately manage your consent preferences to opt-out of the Services’ cookies and similar technologies. To find out more about this in our Cookie Policy. Note that if you disable cookies or refuse cookies, some parts of the Services may then be inaccessible or not function properly.
- PROMOTIONAL EMAIL OFFERS FROM ACTIVEDRAFT If you do not wish to have your email address and/or contact information used by us to promote our own Services, you can opt-out by using the Unsubscribe link in the email you receive or by contacting us at [email protected]. This opt-out does not apply to information provided to us as a result of a Service purchase, Service experience, or other transactions with us.
- PROMOTIONAL SMS/TEXT OFFERS FROM ACTIVEDRAFT You may elect to receive text messages from us. When you sign up to receive text messages, we will send you information about promotional offers and more. These text messages may use information automatically collected based on your actions while using our Services. To the extent you voluntarily opt to have text notifications sent directly to your mobile phone, we receive and store the information you provide, including your telephone number or when you read a text message. You may opt out of receiving those messages at any time by replying STOP in response to receiving a text message.
7 Certain Rights and Control Over Your Information
7.1 State Data Privacy Laws
Some states grant you certain rights and control over your information. Depending on where you reside, this may include rights regarding accessing, correcting, and deleting personal information.
You can make such a request to exercise rights by using the contact details provided in the section “How to Contact Us About This Privacy Statement” below.
We will consider and act upon any request in accordance with applicable data privacy or protection laws. We may ask you for verification of residency and identity before allowing you to exercise specific rights.
7.2 Withdrawing Your Consent
If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section “How to Contact Us About This Privacy Statement” below.
However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
8 Account Information
You can also review, correct, and update your information in your Account or terminate your Account by:
- logging into the Service and visiting your Account profile page under Account settings.
We cannot delete your personal information except by also deleting your User Account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
Upon your request to terminate your Account, we will deactivate or delete your Account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.
9 Privacy Rights Specific to California Residents
If you are a resident of California, you are granted specific rights regarding access to your personal information.
9.1 Shine the Light Law
California Civil Code Section 1798.83, known as the “Shine The Light” law, permits our Users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact details provided in the section “How to Contact Us About This Privacy Statement” below.
10 How to Contact Us About This Privacy Statement
We value your privacy and understand the importance of allowing you to manage your privacy rights and consent. If you wish to manage your privacy settings, revoke consent, or exercise any of your privacy rights as outlined in this Privacy Statement, you can do so by visiting our Privacy Form.
If you have any questions about this privacy Statement, please contact us by email at [email protected], or by mail to our designated Data Protection Representative, at:
ActiveDraft LLC
Attn: Privacy Department
5470 Kietzke Lane
Suite 300 # 337
Reno, NV 89511